LUMA performs a Vendor Pre-Qualification Process to collect certain basic vendor corporate documentation. This ensures that LUMA’s Vendor Registry contains qualified suppliers and contractors who meet the business, regulatory and legal requirements before they are selected to perform against a contract. The documents required depend on the nature of the vendor. LUMA recognizes five groups.
If your company is interested in joining the LUMA Vendor Registry, please write to us at [email protected] to get the process started.
Companies created under the General Corporations Act of Puerto Rico.
| Document | Agency that provides and additional information | |
|---|---|---|
| 1 | Vendor Registration Form | Form in which the Vendor identifies it’s representatives and shares basic information such as their address, telephone numbers, emails, etc. |
| 2 | Goods and Services Form | Form in which the Vendor indicates the products and services it offers. |
| 3 | ASG Registro Unico de Licitadores (RUL) Certificate or ASG Registro Unico de Profesionales (RUP) Certificate | Issued by the Puerto Rico General Services Administration. |
| If no RUL or RUP Certificate: | ||
| 1 | Vendor Registration Form | Form in which the Vendor identifies it’s representatives and shares basic information such as their address, telephone numbers, emails, etc. |
| 2 | Goods and Services Form | Form in which the Vendor indicates the products and services it offers. |
| 3 | Certificate of Incorporation or Certificate of Organization | Issued by the Department of State of Puerto Rico. |
| 4 | Certificate of Good Standing | Issued by the Department of State of Puerto Rico. |
| 5 | Merchant Registration | Issued by the Department of the Treasury. |
| 6 | Treasury – Sales and Use (IVU) Filing Certificate | Issued by the Department of the Treasury. Certifies that the Vendor has IVU returns or indicates that it’s not required to file these returns. |
| 7 | Treasury -Income Tax Filing Certificate | Issued by the Department of the Treasury. Certifies that the Vendor has filed Income Tax returns for the past 5 years or indicates the period(s) of non-filing. |
| 8 | Treasury-All Concepts Debt Certificate | Issued by the Department of the Treasury. Certifies that the Vendor has no debts with the Department of Treasury. In case of debt, evidence of compliance with a payment plan approved or evidence of revision/adjustment by the agency is required. |
| 9 | CRIM – All Concepts Debt Certificate | Issued by the CRIM – Municipal Tax Collection Center. Certifies that the Vendor has no debts with the CRIM. In case of debt, evidence of compliance with a payment plan approved by the agency is required. |
| 10 | Child Support Debt Certificate | Issued by ASUME – Child Support Administration and certifies that the Vendor is in compliance with the withholdings required by law as an employer. |
| 11 | Sworn Statement re: Act 2 -2018 | The Vendor is required to grant a sworn statement to the effect that neither the Vendor nor its officers have been convicted of the crimes enumerated in various laws of Puerto Rico. |
Companies created under the General Corporations Act of Puerto Rico.
| Document | Agency that provides and additional information | |
|---|---|---|
| 1 | Vendor Registration Form | Form in which the Vendor identifies it’s representatives and shares basic information such as their address, telephone numbers, emails, etc. |
| 2 | Goods and Services Form | Form in which the Vendor indicates the products and services it offers. |
| 3 | ASG Registro Unico de Licitadores (RUL) Certificate or ASG Registro Unico de Profesionales (RUP) Certificate | Issued by the Puerto Rico General Services Administration. |
| If no RUL or RUP Certificate: | ||
| 1 | Vendor Registration Form | Form in which the Vendor identifies its representatives and shares basic information such as their address, telephone numbers, emails, etc. |
| 2 | Goods and Services Form | Form in which the Vendor indicates the products and services it offers. |
| 3 | Merchant Registration | Issued by the Department of the Treasury. |
| 4 | Sales and Use (IVU) Filing Certificate | Issued by the Department of the Treasury. Certifies that the Vendor has filed IVU returns or indicates that it’s not required to file these returns. |
| 5 | Income Tax Filing Certificate | Issued by the Department of the Treasury. Certifies that the Vendor has filed Income Tax returns for the past 5 years or indicates the period(s) of non-filing. |
| 6 | Treasury – All Concepts Debt Certificate | Issued by the Department of the Treasury. Certifies that the Vendor has no debts with the Department of the Treasury. In case of debt, evidence of compliance with a payment plan approved by the agency is required. |
| 7 | CRIM – All Concepts Debt Certificate | Issued by the CRIM – Municipal Tax Collection Center. Certifies that the Vendor has no debts with the CRIM. In case of debt, evidence of compliance with a payment plan approved by the agency is required. |
| 8 | Child Support Debt Certificate | Issued by ASUME – Child Support Administration and certifies that the Vendor is in compliance with the withholdings required by law as an employer. |
| 9 | Sworn Statement re: Act 2-2018 | The Vendor is required to grant a sworn statement to the effect that neither the Vendor nor its officers have been convicted of the crimes enumerated in various laws of Puerto Rico. |
Companies created under the General Corporations Act of Puerto Rico.
| Document | Agency that provides and additional information | |
|---|---|---|
| 1 | Vendor Registration Form | Form in which the Vendor identifies its representatives and shares basic information such as their address, telephone numbers, emails, etc. |
| 2 | Goods and Services Form | Form in which the Vendor indicates the products and services it offers. |
| 3 | ASG Registro Unico de Licitadores (RUL) Certificate or ASG Registro Unico de Profesionales (RUP) Certificate | Issued by the Puerto Rico General Services Administration. |
| If no RUL or RUP Certificate: | ||
| 1 | Vendor Registration Form | Form in which the Vendor identifies its representatives and shares basic information such as their address, telephone numbers, emails, etc. |
| 2 | Goods and Services Form | Form in which the Vendor indicates the products and services it offers. |
| 3 | Certificate of incorporation or Certificate of organization | Issued by the Department of State of Puerto Rico. |
| 4 | Merchant Registration | Issued by the Department of the Treasury. |
| 5 | Sales and Use (IVU) Filing Certificate | Issued by the Department of the Treasury. Certifies that the Vendor has filed IVU returns or indicates that it’s not required to file these returns. |
| 6 | Income Tax Filing Certificate | Issued by the Department of the Treasury. Certifies that the Vendor has filed Income Tax returns for the past 5 years or indicates the period(s) of non-filing. |
| 7 | Treasury – All Concepts Debt Certificate | Issued by the Department of the Treasury. Certifies that the Vendor has no debts with the Department of the Treasury. In case of debt, evidence of compliance with a payment plan approved by the agency is required. |
| 8 | CRIM – All Concepts Debt Certificate | Issued by the CRIM – Municipal Tax Collection Center. Certifies that the Vendor has no debts with the CRIM. In case of debt, evidence of compliance with a payment plan approved by the agency is required. |
| 9 | “Buena Pro” Certificate | Issued by COSSEC – Public Corporation for the Supervision and Insurance of Cooperatives of Puerto Rico, certifies that the Vendor is current with all his obligations with respect to this regulatory agency. |
| 10 | Sworn Statement re: Act 2-2018 | The Vendor is required to grant a sworn statement to the effect that neither the Vendor nor its officers have been convicted of the crimes enumerated in various laws of Puerto Rico. |
Companies created under United States laws, or other countries’ laws, with an official authorization from the PR Department of State to establish operations in PR and to physically conduct business from Puerto Rico.
| Document | Agency that provides and additional information | |
|---|---|---|
| 1 | Vendor Registration Form | Form in which the Vendor identifies its representatives and shares basic information such as their address, telephone numbers, emails, etc. |
| 2 | Goods and Services Form | Form in which the Vendor indicates the products and services it offers. |
| 3 | ASG Registro Unico de Licitadores (RUL) Certificate or ASG Registro Unico de Profesionales (RUP) Certificate | Issued by the Puerto Rico General Services Administration. |
| If no RUL or RUP Certificate: | ||
| 1 | Vendor Registration Form | Form in which the Vendor identifies its representatives and shares basic information such as their address, telephone numbers, emails, etc. |
| 2 | Goods and Services Form | Form in which the Vendor indicates the products and services it offers. |
| 3 | Certificate of incorporation or Certificate of organization | Issued by the Department of State of Puerto Rico. |
| 4 | Certificate of Authorization To Do Business in Puerto Rico | Issued by the Department of State of Puerto Rico. |
| 5 | Certificate of Good Standing | Issued by the Department of State of Puerto Rico. |
| 6 | Merchant Registration | Issued by the Department of the Treasury. |
| 7 | Sales and Use (IVU) Filing Certificate | Issued by the Department of the Treasury. Certifies that the Vendor has filed IVU returns or indicates that it’s not required to file these returns. |
| 8 | Income Tax Filing Certificate | Issued by the Department of the Treasury. Certifies that the Vendor has filed Income Tax returns for the past 5 years or indicates the period(s) of non-filing. |
| 9 | Treasury – All Concepts Debt Certificate | Issued by the Department of the Treasury. Certifies that the Vendor has no debts with the Department of the Treasury. In case of debt, evidence of compliance with a payment plan approved by the agency is required. |
| 10 | CRIM – All Concepts Debt Certificate | Issued by the CRIM – Municipal Tax Collection Center. Certifies that the Vendor has no debts with the CRIM. In case of debt, evidence of compliance with a payment plan approved by the agency is required. |
| 11 | Child Support Debt Certificate | Issued by ASUME – Child Support Administration and certifies that the Vendor is in compliance with the withholdings required by law as an employer. |
| 12 | Sworn Statement re: Act 2-2018 | The Vendor is required to grant a sworn statement to the effect that neither the Vendor nor its officers have been convicted of the crimes enumerated in various laws of Puerto Rico. |
Companies created under United States laws, or other countries’ laws, who do not have an official authorization from the PR Dept. of State to conduct business with a physical presence in Puerto Rico, and thus they conduct business remotely, that is, using resources that are not located in PR.
| Document | Agency that provides and additional information | |
|---|---|---|
| 1 | Vendor Registration Form | Form in which the Vendor identifies its representatives and shares basic information such as their address, telephone numbers, emails, etc. |
| 2 | Goods and Services Form | Form in which the Vendor indicates the products and services it offers. |
| 3 | Certificate of incorporation or Certificate of organization | Issued by the pertinent jurisdiction |
| 4 | Certificate of Good Standing | Issued by the pertinent jurisdiction |
| 5 | Sworn Statement representing no tax debt and no property ownership | The Vendor is required to grant a sworn statement representing that it does not have tax debts with the agencies concerned in Puerto Rico and that it does not own personal or real property in Puerto Rico, among other representations. |
| 6 | Sworn Statement re: Act 2-2018 | The Vendor is required to grant a sworn statement to the effect that neither the Vendor nor its officers have been convicted of the crimes enumerated in various laws of Puerto Rico. |