LUMA performs a Vendor Pre-Qualification Process to collect certain basic vendor corporate documentation. This ensures that LUMA’s Vendor Registry contains qualified suppliers and contractors who meet the business, regulatory and legal requirements before they are selected to perform against a contract. The documents required depend on the nature of the vendor. LUMA recognizes five groups.
If your company is interested in joining the LUMA Vendor Registry, please write to us at [email protected] to get the process started.
Companies created under the General Corporations Act of Puerto Rico.
| Document | Agency that provides and additional information | |
|---|---|---|
| 1 | Vendor Registration Form | Form in which the Vendor identifies its representatives and shares basic information such as their address, telephone numbers, emails, etc. |
| 2 | Goods and Services Form | Form in which the Vendor indicates the products and services it offers. |
| 3 | Certificate of incorporation or Certificate of organization | Issued by the Department of State of Puerto Rico. |
| 4 | Certificate of Good Standing | Issued by the Department of State of Puerto Rico. |
| 5 | Corporate Resolution | Document issued and signed by the Board of Directors in which it authorizes specific persons to act on the Vendor’s behalf. |
| 6 | Merchant Registration | Issued by the Department of the Treasury. |
| 7 | Sales and Use (IVU) Filing Certificate | Issued by the Department of the Treasury. Certifies that the Vendor has filed IVU returns or indicates that it’s not required to file these returns. |
| 8 | Income Tax Filing Certificate | Issued by the Department of the Treasury. Certifies that the Vendor has filed Income Tax returns for the past 5 years or indicates the period(s) of non-filing. |
| 9 | Treasury – All Concepts Debt Certificate | Issued by the Department of the Treasury. Certifies that the Vendor has no debts with the Department of the Treasury. In case of debt, evidence of compliance with a payment plan approved by the agency is required. |
| 10 | Property Tax Filing Certificate “Mueble” | Issued by the CRIM – Municipal Tax Collection Center. Certifies that the Vendor is up to date with its property tax forms (“mueble”). If the Vendor is not obliged to file these forms, he must present a negative CRIM certification. |
| 11 | CRIM – All Concepts Debt Certificate | Issued by the CRIM – Municipal Tax Collection Center. Certifies that the Vendor has no debts with the CRIM. In case of debt, evidence of compliance with a payment plan approved by the agency is required. |
| 12 | Unemployment and Disability Insurance | Issued by the Department of Labor and Human Resources. Certifies that the Vendor has paid the contributions of its employees in accordance with the Employment Security Law of Puerto Rico for unemployment, temporary disability, or illness, or is current on a payment plan. |
| 13 | Chauffeurs Social Security | Issued by the Department of Labor and Human Resources. Certifies that the Vendor has paid the contributions of its employees in accordance with the Puerto Rico Employment Security Law for chauffeur social security or is current on a payment plan. |
| 14 | Child Support Debt Certificate | Issued by ASUME – Child Support Administration and certifies that the Vendor is in compliance with the withholdings required by law as an employer. |
| 15 | Sworn Statement re: Act 2-2018 | The Vendor is required to grant a sworn statement to the effect that neither the Vendor nor its officers have been convicted of the crimes enumerated in various laws of Puerto Rico. |
Companies created under the General Corporations Act of Puerto Rico.
| Document | Agency that provides and additional information | |
|---|---|---|
| 1 | Vendor Registration Form | Form in which the Vendor identifies its representatives and shares basic information such as their address, telephone numbers, emails, etc. |
| 2 | Goods and Services Form | Form in which the Vendor indicates the products and services it offers. |
| 3 | Merchant Registration | Issued by the Department of the Treasury. |
| 4 | Sales and Use (IVU) Filing Certificate | Issued by the Department of the Treasury. Certifies that the Vendor has filed IVU returns or indicates that it’s not required to file these returns. |
| 5 | Income Tax Filing Certificate | Issued by the Department of the Treasury. Certifies that the Vendor has filed Income Tax returns for the past 5 years or indicates the period(s) of non-filing. |
| 6 | Treasury – All Concepts Debt Certificate | Issued by the Department of the Treasury. Certifies that the Vendor has no debts with the Department of the Treasury. In case of debt, evidence of compliance with a payment plan approved by the agency is required. |
| 7 | Property Tax Filing Certificate “Mueble” | Issued by the CRIM – Municipal Tax Collection Center. Certifies that the Vendor is up to date with its property tax forms (“mueble”). If the Vendor is not obliged to file these forms, he must present a negative CRIM certification. |
| 8 | CRIM – All Concepts Debt Certificate | Issued by the CRIM – Municipal Tax Collection Center. Certifies that the Vendor has no debts with the CRIM. In case of debt, evidence of compliance with a payment plan approved by the agency is required. |
| 9 | Unemployment and Disability Insurance | Issued by the Department of Labor and Human Resources. Certifies that the Vendor has paid the contributions of its employees in accordance with the Employment Security Law of Puerto Rico for unemployment, temporary disability, or illness, or is current on a payment plan. |
| 10 | Chauffeurs Social Security | Issued by the Department of Labor and Human Resources. Certifies that the Vendor has paid the contributions of its employees in accordance with the Puerto Rico Employment Security Law for chauffeur social security or is current on a payment plan. |
| 11 | Child Support Debt Certificate | Issued by ASUME – Child Support Administration and certifies that the Vendor is in compliance with the withholdings required by law as an employer. |
| 12 | Sworn Statement re: Act 2-2018 | The Vendor is required to grant a sworn statement to the effect that neither the Vendor nor its officers have been convicted of the crimes enumerated in various laws of Puerto Rico. |
Companies created under the General Corporations Act of Puerto Rico.
| Document | Agency that provides and additional information | |
|---|---|---|
| 1 | Vendor Registration Form | Form in which the Vendor identifies its representatives and shares basic information such as their address, telephone numbers, emails, etc. |
| 2 | Goods and Services Form | Form in which the Vendor indicates the products and services it offers. |
| 3 | Certificate of incorporation or Certificate of organization | Issued by the Department of State of Puerto Rico. |
| 4 | Certificate of Good Standing | Issued by the Department of State of Puerto Rico. |
| 5 | Corporate Resolution | Document issued and signed by the Board of Directors in which it authorizes specific persons to act on the Vendor’s behalf. |
| 6 | Merchant Registration | Issued by the Department of the Treasury. |
| 7 | Sales and Use (IVU) Filing Certificate | Issued by the Department of the Treasury. Certifies that the Vendor has filed IVU returns or indicates that it’s not required to file these returns. |
| 8 | Income Tax Filing Certificate | Issued by the Department of the Treasury. Certifies that the Vendor has filed Income Tax returns for the past 5 years or indicates the period(s) of non-filing. |
| 9 | Treasury – All Concepts Debt Certificate | Issued by the Department of the Treasury. Certifies that the Vendor has no debts with the Department of the Treasury. In case of debt, evidence of compliance with a payment plan approved by the agency is required. |
| 10 | Property Tax Filing Certificate “Mueble” | Issued by the CRIM – Municipal Tax Collection Center. Certifies that the Vendor is up to date with its property tax forms (“mueble”). If the Vendor is not obliged to file these forms, he must present a negative CRIM certification. |
| 11 | CRIM – All Concepts Debt Certificate | Issued by the CRIM – Municipal Tax Collection Center. Certifies that the Vendor has no debts with the CRIM. In case of debt, evidence of compliance with a payment plan approved by the agency is required. |
| 12 | Unemployment and Disability Insurance | Issued by the Department of Labor and Human Resources. Certifies that the Vendor has paid the contributions of its employees in accordance with the Employment Security Law of Puerto Rico for unemployment, temporary disability, or illness, or is current on a payment plan. |
| 13 | Chauffeurs Social Security | Issued by the Department of Labor and Human Resources. Certifies that the Vendor has paid the contributions of its employees in accordance with the Puerto Rico Employment Security Law for chauffeur social security or is current on a payment plan. |
| 14 | “Buena Pro” Certificate | Issued by COSSEC – Public Corporation for the Supervision and Insurance of Cooperatives of Puerto Rico, certifies that the Vendor is current with all his obligations with respect to this regulatory agency. |
| 15 | Sworn Statement re: Act 2-2018 | The Vendor is required to grant a sworn statement to the effect that neither the Vendor nor its officers have been convicted of the crimes enumerated in various laws of Puerto Rico. |
Companies created under United States laws, or other countries’ laws, with an official authorization from the PR Department of State to establish operations in PR and to physically conduct business from Puerto Rico.
| Document | Agency that provides and additional information | |
|---|---|---|
| 1 | Vendor Registration Form | Form in which the Vendor identifies its representatives and shares basic information such as their address, telephone numbers, emails, etc. |
| 2 | Goods and Services Form | Form in which the Vendor indicates the products and services it offers. |
| 3 | Certificate of incorporation or Certificate of organization | Issued by the Department of State of Puerto Rico. |
| 4 | Certificate of Authorization To Do Business in Puerto Rico | Issued by the Department of State of Puerto Rico. |
| 5 | Certificate of Good Standing | Issued by the Department of State of Puerto Rico. |
| 6 | Corporate Resolution | Document issued and signed by the Board of Directors in which it authorizes specific persons to act on the Vendor’s behalf. |
| 7 | Merchant Registration | Issued by the Department of the Treasury. |
| 8 | Sales and Use (IVU) Filing Certificate | Issued by the Department of the Treasury. Certifies that the Vendor has filed IVU returns or indicates that it’s not required to file these returns. |
| 9 | Income Tax Filing Certificate | Issued by the Department of the Treasury. Certifies that the Vendor has filed Income Tax returns for the past 5 years or indicates the period(s) of non-filing. |
| 10 | Treasury – All Concepts Debt Certificate | Issued by the Department of the Treasury. Certifies that the Vendor has no debts with the Department of the Treasury. In case of debt, evidence of compliance with a payment plan approved by the agency is required. |
| 11 | Property Tax Filing Certificate “Mueble” | Issued by the CRIM – Municipal Tax Collection Center. Certifies that the Vendor is up to date with its property tax forms (“mueble”). If the Vendor is not obliged to file these forms, he must present a negative CRIM certification. |
| 12 | CRIM – All Concepts Debt Certificate | Issued by the CRIM – Municipal Tax Collection Center. Certifies that the Vendor has no debts with the CRIM. In case of debt, evidence of compliance with a payment plan approved by the agency is required. |
| 13 | Unemployment and Disability Insurance | Issued by the Department of Labor and Human Resources. Certifies that the Vendor has paid the contributions of its employees in accordance with the Employment Security Law of Puerto Rico for unemployment, temporary disability, or illness, or is current on a payment plan. |
| 14 | Chauffeurs Social Security | Issued by the Department of Labor and Human Resources. Certifies that the Vendor has paid the contributions of its employees in accordance with the Puerto Rico Employment Security Law for chauffeur social security or is current on a payment plan. |
| 15 | Child Support Debt Certificate | Issued by ASUME – Child Support Administration and certifies that the Vendor is in compliance with the withholdings required by law as an employer. |
| 16 | Sworn Statement re: Act 2-2018 | The Vendor is required to grant a sworn statement to the effect that neither the Vendor nor its officers have been convicted of the crimes enumerated in various laws of Puerto Rico. |
Companies created under United States laws, or other countries’ laws, who do not have an official authorization from the PR Dept. of State to conduct business with a physical presence in Puerto Rico, and thus they conduct business remotely, that is, using resources that are not located in PR.
| Document | Agency that provides and additional information | |
|---|---|---|
| 1 | Vendor Registration Form | Form in which the Vendor identifies its representatives and shares basic information such as their address, telephone numbers, emails, etc. |
| 2 | Goods and Services Form | Form in which the Vendor indicates the products and services it offers. |
| 3 | Certificate of incorporation or Certificate of organization | Issued by the Department of State of Puerto Rico. |
| 4 | Certificate of Good Standing | Issued by the Department of State of Puerto Rico. |
| 5 | Corporate Resolution | Document issued and signed by the Board of Directors in which it authorizes specific persons to act on the Vendor’s behalf. |
| 6 | Sworn Statement representing no tax debt and no property ownership | The Vendor is required to grant a sworn statement representing that it does not have tax debts with the agencies concerned in Puerto Rico and that it does not own personal or real property in Puerto Rico, among other representations. |
| 7 | Sworn Statement re: Act 2-2018 | The Vendor is required to grant a sworn statement to the effect that neither the Vendor nor its officers have been convicted of the crimes enumerated in various laws of Puerto Rico. |